Work at AEG

Administrative Assistant

AEG Presents HQ
New York, NY
Administrative
Full Time
AEGLV5354

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. 

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. 

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

 

Position Summary:

AEG Presents Global Partnerships is seeking an eager, passionate and enthusiastic individual to join the team as an administrative assistant. The primary responsibility for this role is supporting the SVP of Sales with general administrative duties including scheduling, expenses, organizing travel and other various responsibilities.  Secondary responsibilities include supporting the larger AEG Presents Marketing & Strategy and Sales teams with tracking sponsorship deals and open/closed categories across our portfolio of Music Festivals & Clubs, assisting with the creation of decks and marketing materials, helping with sponsor prospecting and overall being a collaborative team player.

Essential Functions:

  • Responsible for general administrative for the EVP of sales including support activities such as preparing documents and presentations, scheduling appointments, sending meeting notices, and maintaining electronic and hard files. 
  • Assist with partnership proposals and event one-sheets, updating sales materials and logos for venues and festivals as needed across sales tools/platforms.
  • Keep track of and update pending and confirmed sponsorship deals and categories in internal database. 
  • Assist other Global Partnerships teams on projects and account management as needed.
  • Plan sales and team meetings as required (including preparation of materials, meeting notifications, catering, etc…).

Required Qualifications:

  • A minimum education level of High School Diploma or College degree
  • 0-1 years of related work experience preferred
  • Strong written and verbal communication skills
  • Ability to work independently and as part of a team
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
  • Experience with Adobe Pro and Photoshop/graphic design a plus
  • Strong interpersonal and organizational skills with attention to detail
  • Ability to prioritize and multi-task to meet deadlines a must have

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.